Job Description

Classification Title:

Research Admin Assistant

Job Description:

Working with Center administration, this position will assist with Title VI National Resource Center (NRC) projects and data collection, sponsored program management, budget management of the Title VI-NRC project, as well as other special administrative projects related to the Center’s outreach efforts and specific sponsored projects and grant programs.

Project Management

• Provide budget oversight and management of assigned projects.
• Serve as the liaison between US DOE Title VI Program coordinator and UF faculty/staff.
• Manage Title VI budget. Monitor for expenditures, projections, and spending progress. Request budget allocations when necessary.
• Provide guidance on grant guidelines/regulations.
• Prepare reports for assigned projects.
• Assist with proposal writing and budget preparation on Center based funding programs.
• Process contract and grant related documents for the agencies or for payment.
• Handle IRIS approvals for Title VI grant international travel.
• Provide travel logistics support to faculty and/or students when needed. This may include arranging and purchasing airfare, lodging, and/or ground transportation.
• Complete and submit travel paperwork to Center fiscal staff for all travel that this position coordinates including submitting internal paperwork, collecting receipts, and following up with travelers if needed.

Special Projects

• Assist with management of special projects, such as the Title VI suitcase program; Virtual Connection Network/Virtual Exchange Projects; database for alumni/career connection activities.
• Coordinate and provide support for sponsored program related travel competitions such as the Field Research Grants and Library Travel competitions and possibly faculty and student conference travel. This will include acting as the liaison between the applicants/applications and Center assistant/associate directors, the Center director, and others involved with the awards.
• Provide support for the Florida-Brazil International Linkage Institute by handling the administrative student application process.

Data Collection and Management

• Collect, track, and maintain records of events including number of attendees and any Title VI data required for events, including those the Center has co-sponsored with other units.
• Manage data collection and maintain records for assigned projects, which may include contacting other units for information.
• Assist in identifying areas where data can be collected for current and future sponsored projects and proposals.

Outreach and Events

• Ensure all paperwork associated with outreach events and projects is submitted and completed
• May supervise or assist with supervision of the Outreach graduate assistants.
• Process grant and contract documents related to outreach to ensure grant policies are followed.

Expected Salary:

19.16-21.55

In addition to your salary, the University of Florida offers low-cost State Health plans, a number of Dental and Vision plans to fit you and your family’s needs. Domestic partner coverage through GatorCare is available. Optional plans such as life, disability, legal, and accident insurance are also available.

UF provides a variety of leave programs including vacation, sick leave, 11 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 December leave days (typically used during the holiday closing period). UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24-month period.

Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.

Explore UF’s plethora of benefit options here: TEAMS Benefits

The UF GatorPerks discount program provides exclusive discounts to UF staff!

Minimum Requirements:

A high school diploma and four years of appropriate experience or an equivalent combination of education and experience.

Preferred Qualifications:

Fluency in Spanish and/or Portuguese; Excellent written and oral communication; Strong interpersonal skills; Knowledge of Latin American Studies (social sciences, history, humanities); A background in handling federal grant programs, particularly the US DOE Title VI program; The ability to self-start, work independently as well as work well in team environment.

Special Instructions to Applicants:

For full consideration, applications must be submitted online at Careers at UF, jobs.ufl.edu and include an upload of your resume and cover letter.

All candidates for employment are subject to pre-employment screening, which includes a review of criminal records, reference checks, and verification of education and/or experience.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:

No

This work will require the ability to sit for extended periods of time. As well as the occasional event to exert light physical effort that involve bending, twisting, lifting, kneeling, pushing, pulling, carrying, grasping, stooping, etc.

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