Job Description

ROLE

As part of the Service and Small Projects (S & SP), the Assistant Project Manager (APM) supports the Project Manager as the lead administrative person on the Project responsible for managing the Project documents, including financials, construction documents, and subcontractor submissions.  The APM is responsible for the orderly flow of information between I-Grace, subcontractors and vendors.

RESPONSIBILITIES

• The APM is responsible for maintaining updated budgets and Buyout worksheets, processing Change Orders and Trade Awards, maintaining logs, processing subcontractor/vendor invoices, and preparing Waivers of Lien.
• Preparing Commitment documents and contracts with subcontractors and suppliers as directed by Project Manager or Project Executive.
• The APM may participate in the buy-out of minor scopes (e.g. glazing, bath accessories, etc.).
• At the direction of the Project Manager or Super, the APM orders incidental materials and tools for the field and prepares in-house schedules (e.g. doors, hardware, accessories, etc.).
• The APM is responsible for the dissemination, tracking, updating and filing of all Architectural, Engineering and Consultant Drawings and Specifications; SK’s and other Submittals (e.g. RFI’s, Shop Drawings, and samples) and maintaining associated Logs.
• Assists Project Manager in preparation of Project Reports such as field, meeting minutes, tracking logs, and change orders.
• Prepares and revises punch list in cooperation with the Superintendent and Project Manager.
• Maintains Project Files in binders of all documentation as well as electronic files as per Company policy.
• Prepares the Owners Service and Maintenance Manuals, in cooperation with the Site Superintendent and Project Manager, for delivery to the Owner, Building Superintendent and our Service & Maintenance division.

QUALIFICATIONS

• 2+ years experience in high-end residential construction, facilities management.  
• Proficient in Sage 300/Timberline, Construction Accounting, MS Project & MS Office Suite.
• 4-year college degree in Architecture, Construction Management, or Engineering preferred.

COMPENSATION

Weekly compensation is commensurate with experience and could range from $70k to $90k annually.

ABOUT US

We are a high-end construction and professional services Company with a range of integrated offerings that span the life cycle of a Client relationship. Our corporate culture is built upon enduring relationships – a place where corporate personnel, Clients and Architects are assured that quality, integrity and service are inseparable from our basic mission; building enduring value for our Clients. The Company is the logical extension of our belief that residential construction companies should be held to a higher standard and judged not only on the basis of uncompromising quality and service, but the quality of the total experience.

Our offerings support a client relationship at any stage of its life-cycle from project inception to post construction, and whether it is pre-purchase analysis, a complicated construction project or emergency service, we are committed to serving our clients as a single source provider of residential solutions. Our extensive experience working for the most discerning Clients, Architects and Designers has shaped our Company and led to our reputation as one of the premier service providers for high-end residential projects.

EQUAL EMPLOYMENT OPPORTUNITIES

The Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the Company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The Company expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Company’s employees to perform their job duties may result in discipline up to and including discharge.

BACKGROUND CHECKS & DRUG SCREENINGS

In connection with all potential applicants where a conditional job offer has been made, the Company will conduct a background check and drug screening via urinalysis. This strictly confidential check will be conducted by a Third Party in compliance with local, state and federal law including but not limited to the Fair Credit Reporting Act and the New York City Fair Chance Act.

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