Job Description
When what you Crave is a job that combines creative, challenging and ever-changing work with an experienced, inclusive team committed to create memorable moments every day, only White Castle hits the spot!
We’re America’s first fast-food hamburger chain with more than a century of service to a nation of Cravers. But we’re not satisfied with an impressive past. We’ve got our eye on an even tastier future, and we want you to be part of it! White Castle is always looking for passionate, energetic, results driven people to join our teams, so apply to start your White Castle career today!
The Real Estate Coordinator will maintain and update real estate databases in LeaseQuery and Leasecake, while also administering and upholding analytics data. The position will prepare, maintain, and distribute department reports and files for all leased properties, and ensure ongoing communication with property managers and landlords for all issues including payments CAM expenses and certifications. This role will assist the Real Estate manager in negotiations, and work with other departments (Legal, Accounting, etc.) to resolve disputes, calculate property taxes and rent increases, review surplus properties for disposition, and review market data to ensure appropriate lease terms. If you are craving a new opportunity and meet the minimum qualifications below – please apply today!
What we are looking for
- 2-year Associate’s degree or 4-year Bachelor’s degree preferred;
- Prior Real Estate Industry or Paralegal experience preferred;
- Must be proficient in the use of Microsoft Word and Excel, as well as lease management software;
- Strong organization, prioritization and time management skills a must;
- Strong, grammatical, verbal, and spelling skills required;
- Detail oriented, good math aptitude for numbers, ability to multi-task, make effective decisions and work independently;
- Excellent analytical and problem-solving skills to identify and resolve errors;
- Outstanding ability to manage relationships and balance customer, project, organization, and team needs to ensure mutually beneficial outcomes;
- Strong negotiation skills in securing favorable terms and agreements;
- Results-driven mindset with a focus on achieving annual objectives.
What you will do
- Maintain and update databases in LeaseQuery and Leasecake. Administer and maintain the Company analytics database and manage the annual refresh of SimmsOnline software provided by Forum Analytics;
- Prepare, maintain, and distribute various department reports; Effectively set up and accurately maintain department files for all company owned and leased properties and manage the department files located in off-site storage;
- Perform property management functions for the real estate portfolio. Communicate with and manage third party property managers, owners and landlords of properties adjacent to owned or leased properties within assigned Region(s), including Right of Entry letters, Estoppel Certificates, landlord correspondence, tenant disturbance coordination, etc.;
- Authorize the payment of invoiced CAM and/or Consumer Price Index (CPI) related rent increase, reimbursement request from landlord for real estate taxes and miscellaneous lease related charges;
- Assist Real Estate & Business Development Manager in management of surplus properties for disposition. Ensure the proper disposition of company owned properties, including listing agreements, appraisals, reviewing market data, preparing LOI and other correspondence, participating in negotiations, coordinating closings with Legal Department;
- Assist Real Estate & Business Development Manager in lease administration, including negotiation of lease extensions, verification of ownership of leased properties;
- Work with Legal Department and landlords to ensure all documentation is provided to avoid title and lease or REA related issues;
- Calculate the rent, rent increases, property taxes, common area maintenance charges (CAM), obtain certificates of insurance, and share this information with internal teams, and communicate with the landlord to secure this information;
- Work with Restaurant Operations and landlords to resolve lease/shopping center REA related questions and property management matters, including but not limited to security and ensuring landscaping and snow removal is completed in a timely manner. Tasks include a review of REA’s or other development agreements to be sure that the property is being managed according to the required terms of the agreements. Negotiate effective resolutions to conflicts to ensure compliance with agreed upon terms;
- Collaborate with and support the Facilities, Accounting, Legal, Tax and Manufacturing teams for all property management related tasks.
Why work for us? Here’s why!!!
Did you know that over half of the team members at our Home Office have more than 10 years of service at White Castle? Why, you ask? Because in this family owned business, we take care of our team! Check out a few of the many reasons why people crave to work with us:
Programs and benefit eligibility varies based on the average hours worked, location and length of service at White Castle.
- Family owned and operated since 1921
- Medical (4 plan options and 4 national carriers to choose from)
- Dental & Vision Plan
- Company paid Life Insurance and AD&D (buy-ups available)
- Paid holidays
- Bereavement pay
- Jury duty pay
- 4 Weeks of Paid Vacation in the first year
- Weekly paychecks – YES, WEEKLY!
- 401(k) (100% company match for the first 3% deferred and 50% for the next 2%); all contributions are 100% vested!
- Profit Sharing plan
- Holiday bonuses
- Free parking
- Recognition programs
- Employee Assistance Program
- Tuition reimbursement
- Scholarship opportunities
- Career growth and development
- Hybrid work environment
- Business casual dress code (Yep, we wear jeans every day!)
- Onsite Café with free drinks and food discounts
- Community service opportunities
- White Castle restaurant discounts
- A slide to our lobby
- And much more…
If you meet the minimum qualifications above, APPLY NOW!
White Castle is an Equal Opportunity Employer
Requirements
* 2-year Associate’s degree or 4-year Bachelor’s degree preferred;
* Prior Real Estate Industry or Paralegal experience preferred;
* Must be proficient in the use of Microsoft Word and Excel, as well as lease management software;
* Strong organization, prioritization and time management skills a must;
* Strong, grammatical, verbal, and spelling skills required;
* Detail oriented, good math aptitude for numbers, ability to multi-task, make effective decisions and work independently;
* Excellent analytical and problem-solving skills to identify and resolve errors;
* Outstanding ability to manage relationships and balance customer, project, organization, and team needs to ensure mutually beneficial outcomes;
* Strong negotiation skills in securing favorable terms and agreements;
* Results-driven mindset with a focus on achieving annual objectives.
Job Tags
Holiday work, Full time, Casual work, Home office,