Job Description

Job Description and Duties

Under the general direction of the Secretary of State, the incumbent is responsible to plan, direct and manage the complete operation of the State Archives; working in coordination with the Museum Director, assist in the implementation of the public-private partnership through the tenets of the Memorandum of Understanding between the Secretary of State and the Golden State Museum Public Benefit Corporation for determining the present and future historical and legal significance of records and other media used in the Archives and Museum for litigation, research, and public interpretation; to direct difficult and complex historical research; to monitor the condition and take appropriate action with respect to protecting and preserving California State Archives materials and documents on display in the Museum; to recommend legislation and policy on archival and museum matters affecting the Legislature, Governor's Office, courts, local governments, other agencies, and the public; to create and administer policies and procedures for the acquisition of archival materials, their preservation, analysis, use and the determination of whether information shall be open to the public or restricted under grounds of law, regulation or privacy rights; to develop policies, set priorities for, and direct the statewide government oral history program; to establish policies and procedures for a multi-faceted exhibit and public information program on state political and historical issues, problems and controversies; to develop and administer an outreach program from the California State Archives to local governments within the state for assisting in the proper care, cataloging and maintenance of local governmental records; to establish policies and practices to ensure that the primary legal records of the State are safeguarded.

The most desirable candidate will possess:

• A Master's Degree in Museum Science, Library Science or History. Also acceptable is a Master’s degrees in Political Science, Government, Public Administration, or a closely related field.
• Experience working in the archives, museums or library sectors or in records management.
• Strong supervisory and management skills.

You will find additional information about the job in the .

Working Conditions

This position will include some nights and weekends as well as some travel.

Special Requirements

Examination Information: A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The results of this examination will only be used to fill the position of Chief, Archives Division with the Secretary of State; the results of this examination may be used to fill subsequent vacancies for this position for a period of up to twelve months.

Statement of Qualifications: The examination process will consist of a Statement of Qualifications evaluation. The Statement of Qualifications will be used to evaluate education and experience as it relates to the “Evaluation Criteria” listed below. The evaluation will constitute 100% of the candidate’s score. In order to obtain a position on the eligible list, a minimum rating of 70% must be attained. The Statement of Qualifications must be numbered in the same order as below; shall be no more than three (3) pages in length, using business professional font, font size and formatting; and should include any relevant education, training and/or certificates earned that would contribute to the applicant’s success in the position.

Evaluation Criteria: The Statement of Qualifications should describe in detail the candidate’s experience relevant to each of the factors listed below; examples should be provided to justify the experience described. The factors that will be utilized in the evaluation are:

1. Describe your knowledge and experience implementing the principles and practices of policy formulation and development.
2. Describe your experience with and knowledge of archival and museum administration principles, practices, and procedures.
3. Describe your knowledge and experience with the principles, practices, and techniques of fundraising and grant writing.
4. Describe your experience as a manager in promoting equal opportunity in hiring and employee development, and for maintaining a work environment free of illegal discrimination and harassment.
5. Give examples of your ability to plan, organize, and direct professional and administrative staff.
6. Give examples of your ability to develop cooperative working relationships with representatives of all levels of government, the public, professional communities and the Legislative and Executive branches.
7. Describe your experience to implement change within an organization.
8. Give examples of your experience and abilities to partner with organizations and create projects, programs, or resources accessible to the general public.

PLEASE NOTE: A Resume is optional and DOES NOT take the place of the Statement of Qualifications. Application packets received without a Statement of Qualifications will be eliminated from the entire examination process.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

See the Desirable Qualifications listed above.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Candidates must submit a Statement of Qualifications which shall be no more than three (3) pages in length, using business professional font, font size and formatting. The Statement of Qualifications must respond to the questions in the Evaluation Criteria listed above. Repsonses must be numbered in the same order as listed.

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