Job Description

Full job description

Parish Bookkeeper - Ste Anne and Most Holy Trinity Parishes

Full Time - 40 hours per week

Reports to Business Manager

Primary function of this position

This person is responsible for assisting the Business Manager with the general accounting and financial reporting functions of a parish(es).

Key Responsibility Areas

Payables/Receivables

• Enter check requisitions into computer for payment.

• Distribute checks.

• Post checks and reconcile accounts.

• Verify check requests submitted by staff.

• Maintain ACH files on bank web site; initiate Direct Debit batches as scheduled.

• Review invoices for appropriateness of charges and match to packing slips.

• Enter invoices into software program when received and assign expenses to appropriate Chart of Account number(s).

• Run Aging Reports weekly to assist with payment decisions.

• Make payments within terms to obtain discounts, avoid late fees, and to maintain positive relationships with vendors.

• File check duplicates and paid invoices.

• Facilitate parishioner Direct Deposit contributions.

• Manage student billing records.

• Reconcile ParishSoft, FACTS, Lunch Program, and other funding databases with FE:7 records to ensure they balance.

Income Management

• Ensure all incoming checks and cash are allocated into the proper accounts at the time in which money is prepared for deposit.

• Prepare and/or review all deposits in a timely manner.

General Ledger Management and Reports

• Ensure the integrity of data entered into the general ledger system by booking all entries to appropriate accounts.

• Enter annual budgets into the general ledger system in a timely manner and in alignment with the historical receipt and expenditure of funds.

• Work collaboratively with staff members to prepare special reports as requested.

• Assist all staff members with related questions.

• Prepare and print year-end General Ledger reports.

• Prepare, print, and distribute ad hoc reports when requested.

Record Retention

Oversee the financial record retention program for the parish and see to it that all financial records are retained for the time limit required by law and that old records are destroyed or removed appropriately.

Other

1. Participates in staff meetings.

2. Anything reasonably requested by the Business Manager

3. Anything reasonably requested by Pastor.

Qualifications

Skills, Knowledge and Abilities

1. Knowledge of and skill in using personal computers and Microsoft Office.

2. Ability to learn Blackbaud Product Suite

3. Ability to learn Intactt and ParishSoft programs.

4. Ability to learn FACTS program.

5. Ability to communicate financial data clearly.

6. Basic knowledge of a Roman Catholic parish operates.

7. Ability to maintain confidentiality in all matters.

8. Ability to work independently and as part of a team.

9. Ability to relate to a variety of persons.

Education, Training and/or Experience

Certification in bookkeeping or equivalent required.

Three-year experience

To apply: Submit resume and letter of intent via email to the business manager, Mrs. Eleticia Feliciano Eleticia.feliciano@steannedetroit.org

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